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Stockmann

01 EDI connection procedure

  1. Stockmann contact person for EDI project is:
    1. For Estonia: Kai Vilt,
    2. For Latvia: Olga Siliņeviča,
  2. Use the connection template as below (03 Letter templates for connection) and ask the supplier to send it out to Stockmann contact person for EDI project.
  3. Stockmann contact person for EDI project will reply with confirmation when connection with their own EDI partner has been set on our EDI service with the supplier.
  4. Advise the supplier and ask to make the necessary EDI partner change to our EDI service in their ERP.
  5. Make sure the necessary data and codes are inserted in our platform as standard.
  6. Stockmann uses supplier's GLN numbers as codes and you do not have to request it from Stockmann, use supplier's GLN numbers as company codes.

02 Stockmann Supplier Requirements

01 Purchase order number in invoice is mandatory

  1. All deliveries must have a valid purchase order number (8 characters).
  2. Order number is mandatory for debit invoices.
  3. If the order number is not 8 characters long, even EDI invoices will be rejected and sent by email.
  4. Credit invoices do not require an order number.

02 GTIN (EAN) in INVOICE

  1. GTIN is mandatory for all invoice line items.
  2. If GTIN is missing:
    1. provide Stockmann’s internal article number;
    2. include description and unit of measure.
  3. For deposit packaging, use EDIFACT code Z — GTIN check is then not required.

03 EDI vs Email

  1. Invoices from EDI suppliers must be sent via EDI. Setup at Docura side
  2. Credit invoices from EDI suppliers must be sent by email as a PDF.
  3. If an EDI invoice contains errors (e.g. invalid order number), it will be rejected and sent via email. Not sure about it, will go to error

04 Invoice email addresses

  1. Stockmann AS (Estonia):
    1. InvoicesAS@stockmann.com — for credit and non-EDI invoices
    2. Estonia.accountspayableEE@stockmann.com — for invoice-related questions
  2. Stockmann SIA (Latvia):
    1. foreignpayments@stockmann.com — for credit, non-EDI invoices and general queries

03 Letter templates for connection

  1. For Latvian suppliers, please send the request to Olga Siliņeviča ().
  2. Eesti tarnijate puhul palume päring saata Kai Viltile ().

Hello, Olga Siliņeviča,

Company (registration code:________, GLN: __) would like to start using the services provided by Docura OÜ (www.docura.net) as of {start date}.

Please activate electronic documents in your ERP system for the Docura service.

Kindly confirm when the change has been made.

Thank you and best regards.
----------------------------------------------------------------------------------------------------
Tere, Kai Vilt!

Ettevõte (registrikood:________, GLN: __) soovib alates {alguskuupäev}.a. kasutada Docura OÜ (www.docura.net) pakkuja teenuseid.

Palun aktiveerige oma majandustarkvaras elektroonilised dokumendid Docura teenuse peale.

Palun kinnitage, kui muudatus on tehtud.

Tänan ja soovin edu!